Notary Services

All appointments made under the “Notarial and other services” category are EXCLUSIVELY for notary services, including proof of income or benefits verification letters. We CANNOT answer social security (federal benefits), visa, or other questions during the time reserved for notary services.  You will be turned away.

Notary services are available regardless of citizenship for documents for use in the United States that require a U.S. notarized signature. For more information about U.S. notarial services abroad see the U.S. State Department Authentications website.  In Colombia, you can request notarial services either at the U.S. Embassy in Bogota or at the U.S. Consular Agency in Barranquilla.

The individual requesting a notary service is responsible for providing the document and clear instructions from the preparer on which sections require signatures, witnesses, and notary stamps.  The individual should understand the contents of the document before signing.

Appointments: To make an appointment for a notary service at our office in Bogota, please click hereIf you would prefer to visit the U.S. Consular Agency in Barranquilla, please click here for the Consular Agency’s contact information, location and hours of operation.

Service Hours: Notary services are available at the U.S. Embassy in Bogota as well as the U.S. Consular Agency in Barranquilla.  Notary services at the American Citizen Services (ACS) Unit of the Embassy in Bogota and at the Consular Agency in Barranquilla are available during regular business hours by appointment only.

Fees: The cost for notary services is $50 dollars per consular/notary signature. Fees are payable in cash (U.S. dollars or Colombian pesos) or by credit card at the U.S. Embassy or Consular Agency. Checks and Colombian debit cards are not accepted.

You will need to request a notary appointment at the U.S. Embassy in Bogota or U.S. Consular Agency in Barranquilla and present your unsigned document requiring notarization, valid photo identification and the required fees on the day of your appointment.

Please be aware that the Embassy cannot notarize your signature on a document that will be used anywhere other than in the United States.  Documents to be used in Colombia should be signed in front of a local Colombian notary.  A Spanish-language directory of Colombian notaries is available from the Colombian government’s Superintendencia de Notariado y Registro.

The individual requesting a notary service is responsible for providing the document and clear instructions from the preparer on which sections require signatures, witnesses, and notary stamps.  The individual should understand the contents of the document before signing.

If you need proof that you are receiving Social Security, Veteran, Federal or any private pension benefits, you can request a benefits verification letter (certification). This letter is sometimes called a “budget letter,” a “benefits letter,” a “proof of income letter,” or a “proof of award letter”. This letter is usually required to renew your Colombian retiree visa.

To request an income verification (certification) letter at the U.S. Embassy in Bogota or U.S. Consular Agency in Barranquilla, you need to request an appointment.

To request your letter at the U.S. Embassy in Bogota, please request a “notarial and other services” appointment by clicking here. To request your letter at our Consular Agency in Barranquilla, please click here for the Consular Agency’s contact information, you will need to call or email the agency to request an appointment.

On the day of your notary appointment you will need to present:

  • Valid U.S. passport
  • Documentation from Social Security, Veterans, private pension from the current year indicating the amount you receive or bank statements from the last three months showing the monthly amount you receive
  • $50.00 USD notary fee (you may pay in cash dollars, pesos, or credit card)
NOTE: Someone else can come to the Embassy or Consular Agency to request the letter on your behalf. Your trusted designee must have a notary appointment to submit your documents and pay the fee. They do not need a notarized authorization.

Events that occur in the U.S., such as birth, death, divorce and marriage are considered matters reserved to the states rather than to the federal government. The U.S. Embassy in Bogota/Department of State is a federal government agency and thus does not register any U.S. record nor can we certify/apostille or issue a duplicate.

U.S. consular officials cannot authenticate or apostille U.S. or Colombian documents, such as birth, marriage, death certificates, diplomas, etc.  You will need to contact office of the jurisdiction (city, county, state) where the document was issued.

For instructions on how to authenticate/apostille a Colombian document for use in the United States, please click here.

For instructions on how to authenticate/apostille a U.S. document for use in Colombia, please see the website of the U.S. entity that issued the document (for instance, for birth certificates, see the Vital Records or Secretary of State office for the state where the birth certificate was issued).  A list of these entities can be found here.

Affidavit of Single Status: Colombian notaries will usually ask both spouses to present proof that they are eligible to marry — in other words, that they are not currently married. No such document exists in many jurisdictions in the United States and most U.S. citizens will therefore have to discuss with the notary what substitutes will be acceptable. Some notaries may allow you to present an Affidavit of Single Status issued by the U.S. Embassy.

To obtain an affidavit of single status, you will need to:

Marriage in Colombia: for additional information on U.S. citizens getting married in Colombia, please visit our When U.S. Citizens Get Married in Colombia guidance page.

If your document requires a witness’ signature, you must bring a person with photo identification to serve as the witness (consular staff cannot serve as witnesses). You do not need to make a separate notary appointment for your witness; they can come in with you to your appointment.

The individual requesting a notary service is responsible for providing the document and clear instructions from the preparer on which sections require signatures, witnesses, and notary stamps.  The individual should understand the contents of the document before signing.

Several classes of non-resident aliens are required to obtain an Individual Taxpayer Identification Number (ITIN) in order to file U.S. taxes. To obtain an ITIN, you must submit a notarized true copy of the biographical page of your valid passport along with your W-7 to the IRS.

To obtain a notarized true copy of the biographical page of your valid passport for IRS purposes, you will need to:

To download the W-7 form online, click here (PDF 92KB)

Important notice: The IRS is implementing significant changes made to the ITIN program under the PATH Act of 2015.  The new law means that any ITIN not used on a federal tax return at least once in the last three years will no longer be valid as of January 1, 2017 for use on a tax return unless the taxpayer renews the ITIN.  In addition, all ITINs issued prior to 2013 will begin to expire this year and taxpayers will need to renew them.

To learn if you may need to renew your ITIN, click here.

The U.S. Embassy in Bogota and Consular Agency in Barranquilla does not offer translation services nor can we certify a translation. You may find a list of official translators in Colombia at the Ministry of Foreign Affairs, Cancillería website.

A power of attorney (POA) is a written authorization to appoint a person or organization to act on another’s behalf in private, business or other legal matters with broad or limited legal authority to make decisions.

You may notarize your POA at the U.S. Embassy in Bogota or U.S. Consular Agency in Barranquilla by appointment only. You will need to present your unsigned and prepared POA on the day of your appointment along with valid photo identification and pay $50.00 USD (cash dollars, pesos, or credit card) per POA.

The individual requesting a notary service is responsible for providing the document and clear instructions from the preparer on which sections require signatures, witnesses, and notary stamps.  The individual should understand the contents of the document before signing.

An acknowledgement is a formal declaration of a signature before a notary. You may obtain an acknowledgement at the U.S. Embassy in Bogota or U.S. Consular Agency in Barranquilla by appointment only. You will need to present your document which you want to acknowledge along with valid photo identification on the day of your appointment and pay $50.00 USD (cash dollars, pesos, or credit card) per acknowledgement.

The individual requesting a notary service is responsible for providing the document and clear instructions from the preparer on which sections require signatures, witnesses, and notary stamps.  The individual should understand the contents of the document before signing.