The notarization of documents is a service provided at the U.S. Embassy in Bogotá and the U.S. Consular Agency in Barranquilla. This service is available for all nationalities and is by appointment only.
Except for in the case of affidavits, we can only provide notarial services for documents that are to be used in the United States.
Appointments, Service Hours, and Fees
Appointments: To make an appointment for a notary service at our office in Bogota, please click here. If you would prefer to visit the U.S. Consular Agency in Barranquilla, please click here for the Consular Agency’s contact information, location and hours of operation.
Service Hours: Notary services are available at the U.S. Embassy in Bogota as well as the U.S. Consular Agency in Barranquilla. Notary services at the American Citizen Services (ACS) Unit of the Embassy in Bogota and at the Consular Agency in Barranquilla are available during regular business hours by appointment only.
Fees, Details and Requirements for Notary Services:
Please take the time to read the following useful tips for those using the service:
- The fee per Consular seal is US $50. For example, if you have a document that requires the Consular Officer to sign and acknowledge your signature three times, you will be charged $150.
- Be sure to bring your passport or government issued photo I.D., along with the documents you would like notarized. The name on your identification must match your name on the document(s) you need notarized.
- It can take about 90 minutes for the notarial process, depending on the circumstances of the case.
- Please look at your document and read it carefully before attending the Embassy. If two people need to sign the same document, or if a witness is required, the names of all attendees must be submitted in advance.
- When you have booked an appointment online, write down the appointment I.D. and password. You will need these if you wish to change your appointment.
- Once you have booked an appointment online, if you will bring witnesses, please email ACSBogota@state.gov to confirm the date and time of your appointment and the full name of each witness. Failure to do so may result in your witnesses being refused entry to the Embassy.
Services We Can Provide
Please take the time to read these instructions before selecting a service
On the day of your appointment, please make sure to:
- Appear in person and bring a valid government-issued photo ID (U.S. or foreign) with your signature (such as passport, driver’s license or ID card);
- If the service you need require a signature, you must bring the document(s) that need(s) your signature UNSIGNED. The document(s) will have to be signed before a Consular Officer. Even if there are pages that do not require signatures or seals, you must present the entire document(s);
- Ensure that documents are organized in page order and kept separate from each other with a paper clip. The Embassy staff cannot assemble your documents for you or provide legal advice on their preparation;
- Ensure that you understand the content of your documents, where you need to sign and which of your signatures need to be notarized, as our staff will not be able to explain these items to you;
- Verify in advance if your document requires witness(es). The ACS Unit staff cannot serve as witnesses. If your document requires the signature(s) of witness(es), you must bring your own (along with their proof of identity) on the day of your appointment. Please make sure they are legally qualified to serve as a witness (i.e., not a minor or incompetent). We will not be able to offer partial services. All those whose signatures, including witness(es), will be notarized at a particular post, must appear on the same day;
- The fee for the notary services listed below is US$50 per consular seal. Fees are paid upon request at the day of your appointment.
- Notarial service fees are per seal and signature required, not per document notarized.
- Be aware that the consular officer may refuse any notary service when:
- The host country does not authorize the performance of the service,
- The document will be used in transactions that may be prohibited by U.S. law,
- The officer believes that the document will be used for a purpose that is unlawful, improper, or inimical to the best interests of the United States,
- The officer does not understand the document due to language, the documents are incomplete, or any other reason.
- The person does not understand the nature and language of the instrument and is unable to comprehend the significance of the act or appears to be acting under duress.
If you are unprepared for your appointment you may be required to make a new appointment on a later day.
Sword Statement / Affidavit
A Sworn Statement made by you. We cannot advise you on the specific language needed in your Affidavit, please consult a lawyer or other legal advisor for that type of assistance. Please keep in mind the consular office assumes no responsibility for the truth or falsity of the representations that appear in the affidavit.
Please do NOT sign the document prior to your appointment.
The individual requesting a notary service is responsible for providing the document and clear instructions from the preparer on which sections require signatures, witnesses, and notary stamps. The individual should understand the contents of the document before signing.
An acknowledgement of execution is used for legal agreements, business documents, deeds, powers of attorney, financial, or real estate transaction documents such as Grant Deed, Warranty Deed, Bill of Sale, Closing Affidavit, Assignment of Lease Disbursement Instructions, Wills, etc. If you are signing a document on behalf of a company you must bring the company’s social contract that proves you may sign on its behalf;
Please bring your documents fully completed, without any missing pages, assembled and ready for notarization. The Embassy cannot assemble your documents for you or provide legal advice on their preparation. If your documents are not ready for signature, you may be asked to make a new appointment.
Prepare your document(s) and be sure to complete the document(s) as much as possible before the appointment.
Please do NOT sign the document prior to your appointment.
True copy of a U.S. Passport
A consular officer can take a true copy of a U.S. passport. Any person may present the passport to be copied. The appointment must be made in the name of the person attending.
True Copy of a Foreign Passport
This service is available only if you are applying for an Individual Taxpayer Identification Number (ITIN) and need to have your identification verified before sending your application to the Internal Revenue Service (IRS) in the United States.
For specific information about ITIN, please contact the IRS directly at www.irs.gov. When attending your appointment, you must bring your original passport.
Notarized Travel Authorization for Minors Traveling to the United States
There is no legal requirement that a minor traveling alone have written authorization to enter the United States. However, CBP (Customs and Border Protection) can always stop someone if they have questions. CBP therefore recommends that minors traveling with one or neither parent carry a notarized travel authorization in English. Please see this CBP webpage for more information.
Parents seeking a notarized travel authorization MUST come in person with their complete but unsigned document. You should only sign your document when directed to do so by the Consular Officer.
If your child is a dual national (Colombian and American) we recommend that you also check with the Colombian authorities about their regulations for entering and leaving country as your child is subject to both nations’ laws.
Statement of Consent
If you are applying for a U.S. passport service for a child under 16 years of age, and only one parent is able to appear at the Embassy , the absent parent may furnish a notarized Statement of Consent (Form DS-3053), along with a copy of his/her government-issued valid photo I.D with signature.
Affidavit of Single Status
Colombian notaries request for the marriage between a Colombian national and a foreigner a Certificate of single status or equivalent. As no such document exists, U.S. Embassy can issue an Affidavit of single status. Remember that the Embassy is verifying your signature, but is not certifying as true the information in the document.
Individual Taxpayer Identification Number (ITIN)
If you require an Individual Taxpayer Identification Number in order to file U.S. taxes the Embassy can notarized a true copy of the biographical page of your valid passport to submit to the Internal Revenue Service (IRS https://www.irs.gov/).
The day of your appointment you must present your valid U.S. passport.
the client should already know what they need, we should not be providing the instructions
Important notice: The IRS is implementing significant changes made to the ITIN program under the PATH Act of 2015 https://www.irs.gov/uac/newsroom/path-act-tax-related-provisions . To learn if you may need to renew your ITIN click here. https://www.irs.gov/individuals/individual-taxpayer-identification-number
Document verification for federal benefits
On some occasions and with the previous authorization from the Federal Benefits Unit, you will be notified of this request and you will have to set up a notarial service appointment at the Embassy.
The day of your appointment you must present the documents requested by the Federal Benefits Unit and the email with the notification.
Income certification letter for colombian visa application
The federal benefits certification or income verification is required to request or renew a Colombian retiree visa.
The day of your appointment you must present:
- An original or copy of your valid U.S. passport that shows the signature;
- Income certification such as:
- Proof of federal benefits (Social Security, VA or other);
- Proof of private pension from the current year indicating the amount you receive; OR
- Bank statements from the last three months showing the monthly amount you receive.
Note: A third party may appear at the appointment in your behalf. The authorized individual must have the original authorization letter signed by the applicant, present the documents, and make the payment. A notarized authorization is not necessary.
Please be aware that the certificate may not be issued if the required documents are not presented or the information is unclear.
Services We Cannot Provide
Certify Copy of Academic Credentials
The U.S. Embassy is unable to authenticate diplomas or other documents from universities and other schools or to provide notarial services related to such credentials.
Criminal Records Check
Obtain Copies of U.S. Vital Records
The U.S. Embassy cannot provide copies of U.S. vital records. Please do not schedule an appointment for this.
In order to obtain any state government issued document concerning birth, death, marriage or divorce, you may order one at the website of the National Center for Health Statistics or the Bureau of Vital Statistics for the state in which the birth, death, or marriage occurred.
Obtain Copies of Consular Report of Birth Abroad / Death Abroad
Official copies of a previously issued Consular Report of Birth Abroad (CRBA)/Death Abroad (CRODA) are not available from the Embassy and must be requested directly from the Department of State in Washington, D.C.
Translations and Certified Copies of Translations
The U.S. Embassy does not provide translation services nor recommend a list of translators.
Notarize Documents In Languages Other Than English
Notary services are only available for documents written in English and for use in the United States only.
True Copies of Copied Documents, Even If Certified
Please do not schedule an appointment for this. We will not be able to provide true copy services on copied documents even if they are certified.
This service is only available if the original document is presented and for specific documents. Please consult the beginning of this page to see the list of services we provide.
Prepare Legal Documents
The U.S. Embassy does not provide this service. Please do not schedule an appointment for this.